Beginning-of-Year

The following checklist contains helpful reminders for the start of each school year. Please contact the DMAC Helpdesk with any questions. This is not an all-inclusive list!

Download a copy HERE

General DMAC Reminders

• Notify DMAC Help Desk support@dmac-solutions.net of any District Administrator changes 

• Download data to applications not purchasing for the next school year -- complete by 09/01 

• Emails sent mid-July for district consent to resume automated Class Rosters for the current year 

• Notify support@dmac-solutions.net of any new or closed campuses at your district 

• Contact DMAC to schedule onboarding for your school if you've purchased any new applications! 

BOY Checklist (by application)

• Utilities 

  • Audit District and Campus Level Accounts -- District/Campus Accounts Report

    • Remove District and Campus level accounts that are no longer needed 

    • Audit Disabled Accounts -- delete and restore as necessary 

  • Audit Teacher accounts for locked classes -- Teacher Locked Classes Report 

    • Remove any locked classes and/or teachers that are no longer needed 

• State Assessment 

  • Upload Interim and BOY Files (file format) via Utilites
    

• Local Assessment 
  

  • TEKScore 

    • Set all Test Key dates AFTER August 1st (current school year begins on 8/1) 

• TAG

  • Reassign content for users and teachers no longer at your district -- Admin Settings

  • Audit Share Groups - add new users where necessary -- Admin Settings

• Curriculum 

  • CIA Alignment | No Action Needed 

• Appraisals - School year rolls over 07/01

• T-TESS 

  • Audit and Update Appraisers (T-TESS District/Campus Settings) 

  • Audit and Update TIA Options (T-TESS TIA Options Settings) 

• T-PESS 

  • Audit and Update Appraisers (T-PESS District/Campus Settings) 

• School Plans 

  • PlanWorks | Copy and Update District and Campus Plans for current school year 

• Student Plans
  

  • Student Portfolio 

    • Review Print Settings

• Learning Plans 

  • MTSS - Upload current year roster BEFORE beginning plans (current school year begins 7/1) 

  • ALP - Plans can be created after May 1st to roll over to next school year 

  • Create or audit existing groups for Accelerated Learning Committees (groups visible to the user - not shared) 

  • Non-returning students can be re-enrolled if plans need to be printed/shared with another district 

  • Review Settings | Audit/update Strategies and Resources 

• PGP Intervention 

  • Review Settings

• PGP High School 

  • Review Settings 

• Tools

• FormWorks 

  • Add authors as necessary 

  • Archive any year-specific forms | Copy and update year if continuing use 

• Data Export 

  • Send data files for “Other” data -- Exports 

• lead4ward 

  • No Action Needed