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Students Educators

State Assessment (eLearning)

** Click on the HELP TOPICS to jump to a new section. Click here to return to Resources page.

Navigating

About State Assessment

  • Generate STAAR or TELPAS reports for students at the district, campus, class, teacher or student level. Utilize the Search or Custom Groups feature for more  targeted reports.
  • Choose STAAR or TELPAS from the top navigation bar in State Assessment.
  • Select Reports to generate reports for the various sections (e.g., Instructional,  Demographic,  Trend, Comparison, Student, Interim, BOY and EOY reports).

About Search

  • Select Search from the navigation bar. Search within STAAR or TELPAS data (based on the area selected).
  • Use Search to create custom search queries to either export data or generate Instructional Reports based on your results.
  • The more options selected on the Criteria tab, the smaller the search results.  
  • If your search returns more than 10,000 records, you will need to narrow it by selecting more criteria.
  • Use the Settings icon (top right) to join multiple subjects from OR (broader results) to AND (more narrow). For example, search for students who did not pass Reading AND Math.
  • Click the Search icon (top right) or button at the bottom of the page once you have selected all your search criteria.
  • Click the Reset icon (top right) to clear all selections.

Select Criteria

  • Use the Criteria tab and expand sections (i.e., Location, Student, Demographics, Subjects, etc). to select desired options.

Location 

  • To return results tied to the most recent class roster data in DMAC, select Current Campus. For results including students who were at a campus at the time tests were administered, check Administration Campus
  • Check the Snapshot checkbox next to the District name to select students who were at the district in the fall for PEIMS snapshot and for the test administration. 
  • Snapshot (Fall/Admin Campus) references students enrolled during the Fall, prior to the administration of the test.
  • For Campus snapshot students, use the campus column to select students who were at the selected campus(es) in the fall for PEIMS snapshot and at the same campus(es) for the test administration.

Administration 

  • Use the Administration section to look for data by the: Year, Month, Curriculum, Grade, Language, Retests, First-time administrations or Test Mode.

Student 

  • The Student section allows you to search for a particular student. When using this area, you must also select a Current Campus in the Location area if also searching for an enrolled grade. 

Demographics – (Current Campus must also be selected when using this field) 

  • A single selection made within each box will render data using an “AND” filter (e.g., Select Hispanic and At-Risk returns  students who are Hispanic AND At-Risk)
  • Multiple selections within a box will render a broader search (e.g., Select Hispanic and African American (in one box) and At-Risk will render BOTH Hispanic/At-Risk and African American/At-Risk). 

Content Areas 

  • Use the different sections for searching how students performed in different subjects (Math, ELAR, Science and Social Studies). 
  • Search by Score Code, Test Version, Performance Measures or Accomodations.
  • The Settings icon (top right) regulates searching with multiple content areas. Default searches in more than one area (ex: Reading and Math) are created with an “OR” filter (e.g., selecting Math/Approaches/Yes and Reading/Approaches/Yes will render data for students who met Approaches in Math OR Reading). Use the Settings icon to change the filter to “AND” and click Apply if you want to see students who met approaches in Math AND Reading.

List, Grid and History Views

  • After clicking Search, information can be seen on the List, Grid or History tabs. The total number of records appearing in a search appear on the bottom of the screen. Use the page size drop-down or page numbers to view all results.
  • List – Click on the magnifying glass icon to the left of a student’s name to open their individual testing results.
  • Grid – Click the column headers sort. This tab will contain the most information when exported.
  • History – View or print a student’s complete testing history. 
  • Click the Export icon on the top right to export data or view results in a spreadsheet format.
  • Your most recent search is also saved so that you can generate Instructional Reports using the Search tab.

Report Basics

When generating reports, always work from top to bottom and left to right. 

Scope

  • The tabs across the top of the report sections allow you to generate reports by the District, Campus, Teacher, Class or Student. You can also use the Search tab after first creating a custom search query or utilize previously created student groups on the Groups tab.
  • The level of login you have in DMAC (Admin/Manager/User/Teacher) determines what tabs and sections you have access to in State Assessment.

Source

  • The Source determines which students are included in the reports.
  • Admin – Displays all students who were at the location when the test was administered (district and campus tab). 
  • Snapshot – Displays assessed students at the location for fall snapshot (district and campus tabs).
  • Current – Displays data for students currently enrolled (Campus/Teacher/Class and Student tabs). 
  • Archive – view archived/historical data based on the last saved Class Roster file for the selected year (Teacher/Campus/Class and Student tab for administrative logins only).

Demographics

  • Selections in the Demographics area are only needed if the report you are generating has Demographic in the title. If you do not individually check options from the list or select a predetermined set from the Group or Race drop-down, only the default of All Students appears on reports.
  • Group – Includes Ethnicity, Accountability and Equity
  • Race – The state reports a Race Reporting Code as well as individual Race Codes. 
  • Click the clear link to reset selections.

Available Reports

  • Additional reports are available when you select the Teacher, Class, Student, Search and Group tabs because they have reports that list individual student names. These are not available on the District and Campus tabs.

Teacher Reports

  • District or Campus logins may select one or multiple teachers at a time when generating reports.
  • Teacher logins can only access their current students (based on the most recent class roster file). 
  • Teachers listed in State Assessment are currently assigned students who have taken the selected test (also  based on the class roster data file uploaded to DMAC).

Options and Format

  • Click the options button to select different ways to view or sort reports.
  • When generating a report, keep HTML selected for added drill-down capabilities with student reports. Anytime you see a student’s name underlined, click it to open their individual test results.

Other Tips

  • Make sure to select all of the drop-down options before generating reports.
  • Tests are identified by: administration month/year/subject/ grade/language/version (S – Scored, A – Accommodated, L – LAT, T – Alt 2).

Instructional Reports

*For more detail about selecting report options, see the Report Basics video

Teacher/Class Tabs

  • District or Campus logins may select individual teachers or multiple teachers to run reports.
  • When logging in as a Teacher, only their current students’ test data is accessible. 
  • With the Class tab, select class(es) for viewing reports. 
  • Class(es) are generated from the most recent Class Roster data file uploaded to DMAC. 
  • To combine all selected classes on the same report, check Combine classes on reports.

Student Tab 

  • Choose Student(s) by checking All students or individual names. 
  • Students displayed took the selected test (based on the most recent Class Roster data file uploaded to DMAC).
  • Teachers can only access current students.. 
  • Check Print individual reports to generate separate reports for selected students. For example, see an individual Item Analysis for each student as opposed to one report with all of their data combined.  
  • Click Show students for all test versions to show all students who took the test.

Featured Reports 

*Not all reports are listed below. Reports will vary based on selected demographics, teachers and options. Please contact the DMAC Help Desk if you have questions about reporting.

Item Analysis (by Item)

  • Includes all items on a test with Reporting Category descriptions  and SEs (color-coded)
  • View the correct answer and the performance of students by item
  • Heat map colors: Red (under passing standard); Orange (moderate); Yellow (highest scores)
  • Various sorting options (i.e., by Level of Concern)

Reporting Category Performance

  • Reporting Categories and descriptions
  • Number (#) and percentage (%) of Points
  • Includes Mastery percentage

Reporting Category SE Performance

  • Reporting Categories and Descriptions
  • Includes color coded SEs, times tested and Mastery percentage

Student Reporting Category Trend

  • Lists student names and Local IDs
  • Three years of reporting category data (if available)
  • Includes mastery percentage for each reporting category
  • Click student names to open individual test results

Student Performance (110%)

  • Includes student names, Local ID; click student names to open individual test results
  • Scale Score, raw score, percent score
  • Approaches, Meets, Masters (Yes or No)
  • Growth measure
  • Met 110% (Yes or No)

Student Quintile

  • Groups students into five groups based on performance
  • Option to highlight demographic markers
  • Option to change percentages of groups or divide into five equal groups

Results by Demographic

  • Lists selected demographic groups
  • Number of Students Tested
  • Number (#) and Percentage (%) of students at Approaches/Meets/Masters

SE Comparison (by Level of Concern)

  • Lists all SEs by grade level/course
  • Includes color-coded descriptions
  • Heat map colors: Red (under passing standard); Orange (moderate); Yellow (highest scores)
  • Compares mastery of Teachers, Campus, District and Region

SE Performance by Item Trend

  • Includes color-coded SEs 
  • Three years of trend data (if available) comparing the Item numbers, and region vs. teacher mastery percentage.

SE Tutorial (by Level of Concern)

  • Creates Tutorial Groups by student performance on SEs
  • Lists times SE was tested, weight percentage and mastery percentage
  • Heat map colors: Red (under passing standard); Orange (moderate); Yellow (highest scores)
  • Click student names to open individual test results

Student Groups

  • After creating a custom group In Student Portfolio, you can generate Instructional Reports in State Assessment by using the Groups Tab.
  • To view available groups, first select the Campus, Year, Subject, Curriculum and Test. 
  • Groups (meeting the selected criteria) appear in the Student Groups box. If none exist, a message appears with a green Create Group link. Click that to open Student Portfolio and create new groups by first filtering for students and then checking next to the names of the ones you wish to include and clicking the green Create Group link.
  • Groups are housed in the Utilities application under Students > Groups; however, it’s faster to filter for students using Student Portfolio. 
  • To search for existing groups, click the Show Groups toggle on the Search page of Student Portfolio. Click on the Settings icon after selecting a group name to rename it or add/remove students.

Demographic Reports

  • Generate Demographic Reports by District and Campus.
  • Indicators – Select None to customize report options. Select State to generate Demographic Indicator Reports (Accountability). 
  • Select a tab to create reports by Grade, Subject, Curriculum or Statewide.
  • Don’t forget to identify demographic groups on the left (defaults to All Students).
  • By Grade – select Subject in Options; report generated for all grades that are tested in that Subject.
  • By Subject – choose Grade in Options; report generated for all Subjects tested in that Grade. 
  • By Curriculum – choose Subject in Options; report generated for all grades that are tested in that Curriculum. 
  • Statewide – choose Subject/Curriculum in Options; report generated comparing District/Campus – Region – State. 
  • Indicators – This tab is grayed out until the State indicator radio button is selected on the left. This locks down all reporting options to generate reports based on criteria given by the state.  

*For more detail about selecting report options, see the Report Basics video

Featured Reports

*Not all reports are listed below. Reports will vary based on selected demographics and options. Please contact the DMAC Help Desk if you have questions about reporting.

Demographics by Subject for All Grades

  • Select Demographic group (left) and the By Subject tab.
  • Choose All for the grade level using the Options button and click generate.
  • Displays the number tested by subpopulation – along with the number and percentage of students for the selected report.
  • Click on the underlined numbers to see a list of student names. 
  • Use the Export icon on the top to save a spreadsheet.

Demographics by Curriculum

  • Don’t forget to select Demographics and  a subject using the Options button before generating a report.
  • Displays the number tested by subpopulation along with the number and percentage of students for the selected report (ex: Did Not Meet Approaches).
  • Click the underlined numbers to see a list of student names. Use the Export icon on the top to open the list as a spreadsheet or click a student’s name to view their individual test results.

Statewide Demographic Comparison 

  • Don’t forget to select Demographics and  a subject/grade using the Options button before generating a report.
  • Displays the number tested by subpopulation along with the number and percentage of students for the selected report (ex: Did Not Meet Approaches). 
  • Sections to compare performance by the campus, district, region and state.

Trend Reports

  • Generate Trend Reports by District and Campus.
  • Content –  reports by subject area.
  • Demographic – reports comparing demographic groups.
  • Grade – reports by grade level.
  • Select options to specify additional report criteria (i.e., test version, curriculum, standard, etc.). 
  • Cohort reports show the same group of students over different grade levels. 
  • Longitudinal reports show the same grade level over time.

*For more detail about selecting report options, see the Report Basics video

Featured Reports

*Not all reports are listed below. Reports will vary based on selected demographics and options. Please contact the DMAC Help Desk if you have questions about reporting.

Demographic Cohort (3-8)

  • Identify the Year and Subject from the top drop-down menus; Choose Demographics from left menu and select Demographic tab. Identify grade level on Curriculum drop-down under Report Options.
  • Report compares performance of the same group of students over three years.
  • Includes number of students tested along with the number and percentage of students meeting the selected standard.

Demographic Longitudinal – All Subjects

  • Identify the Year from the top drop-down menus; Choose Demographics from the left menu and select Demographic tab
  • Report compares performance of all subjects and grades over three years.
  • Includes heat map of percentages based on the selected standard.

Grade Performance by Reporting Category

  • Identify the Year and Subject from the top drop-down menus; Choose Demographics from the left menu and select Grade tab
  • Report compares performance of all grades in a selected subject over three years.
  • Includes heat map of percentages based on the selected standard.

Comparison Reports

  • Generate Comparison reports by District and Campus.
  • Compare by Campus or Teachers. Use the filter teachers link to narrow the list of available teachers.
  • Select Performance, Demographic, or Content tab. 

*For more detail about selecting report options, see the Report Basics video

Featured Report

Performance Comparison by Demographic

  • Identify the Year, Subject and Curriculum from the top drop-down menus; Choose Demographics from the left menu and select Demographic tab. 
  • Change the Standard using the options button.
  • Report compares how different teachers or campuses performed with selected demographic groups.

Student Reports

  • Generate EOC reports for students at the District, Campus, Teacher, Class or Student levels. 
  • You can also use the Search tab to create Summary or individual detail reports based on your most recent search query.

*For more detail about selecting report options, see the Report Basics video

Featured Reports

EOC Summary

  • View student maximum scores by Content Area
  • Click on a student’s name to view their test results
  • Highlighted cells indicate a student’s score is below the passing standard.

EOC Student Detail

  • Details a student’s end of course exams by subject area.
  • Includes the Approaches and Masters cut scores, version, admin date and the student’s Scale Score.
  • Bolded scores indicate the highest score a student earned.

Other Data

  • As the state releases different types of assessments (e.g., Interim, BOY and EOY), reports will be available from the top navigation bar in State Assessment.
  • Please note: your school must participate in and upload the data files in order for the reports to be accessible. 
  • Please contact the DMAC Help Desk at 1.866.988.6777 if you have any questions.

Dashboards

  • Click Dashboards from the top navigation bar to access the Academic Performance dashboard – available for District/Campus level logins. 
  • Use the Standard drop-down menu to adjust between Approaches/Meets/Masters
  •  The bar graph (top right) displays the last two years at the District, Region and State levels.
  • Click the blue links in the Campus, Subject, Demographic or Curriculum sections to filter results. The magnifying glass icon opens a report.
  • Use the red X icons in each section or the Reset icon (top right) to remove filters.
  • Select the Print icon (top right) to generate reports for the Campus, Demographic, Subject or Curriculum sections.

TELPAS Reports

  • Select TELPAS (top navigation bar under STAAR): 
  • Select report section (e.g., Instructional, Demographic, Trend or Summary) 
  • Generate reports – See the Report Basics video for more information on selecting report options.
  • Note: Utilize the Search feature in TELPAS and then move to the STAAR section to generate Instructional Reports for TELPAS students.